PTO Board Meeting Minutes 2/9/22

PTO Board Meeting

February 9, 2022

Attendance: 

• Cortney Shipley
• Shelly Elliott
• Nicole Tenney
• Jennifer McCunn
• Julie Church

Start Time:   5:11           End Time:   7:11 

 Donuts with Dudes &  Diva’s Date Confirmation 

• Name Changed to Donuts with Grownups

• Shelly worked with Jennifer Flores on dates and come up with: 
• Dudes 4/22 7:15-8:30am Pre-K, 1st, 3rd, 5th
• Divas 5/5 7:15-8:30 Changed to 4/21, 2nd, 4th, 6th
• Need to finalize the menu. Donuts, white milk, chocolate milk, OJ, and water
• Cafeteria has gotten us a price for white milk, chocolate milk and orange juice at $0.75 each. There are 30 to a case. 
• Water 3 cases (120 bottles), White Milk 2 cases (60), chocolate milk 4 cases (120), Orange juice 2 cases (60).
• Cost: Drinks approx. $200
• We need to arrive at 6:45 to set up.
• Cortney will be getting with the 

Kindergarten Tassels

• Total came to $438.90 ($515.88) for 110 as there are 105 students. 
• Per vote via messenger it was a yes for the go ahead. 
• Shipping is approx. $70 (based on cost not weight). We will buy them this year from this vendor and next year we will shop around for better pricing.

Staar testing shirts/snacks 

• Decide between four designs. (Please see attached)
• Voted on the TX design and the Rock this Staar design.
• What is red will be pink, white, what is green will be gray, on a blue shirt.
• Remove the pink lighting bolts, change rock staar to neon orange.
• Send it to Parker & Davis for approval.
• Need to have it approved & ordered by 3/1.
• We will be sending out a note to teachers to get shirt sizes.  
• Paying for half the shirts & the school is paying for the other half.
• Paying 100% of snacks. (Need to decide what we are going to include and cost)
• Snacks need to be put together 3/31-4/1 for the first testing dates and the week of May 3rd-6th for the 2nd testing days.
• Last year we had: Peppermints, pretzels, animal cookies and a bottle of water. We just give a case to each class and place extras in the lounge for them to get if needed.
• Snacks will be the same as last year. If we can't find animal cookies then we will go with cheez-its.
• Dates to put together: 3/31 & 4/1 (174), 5/2 & 5/6 (1050)
• Dates to be handed out: 
• April 5th - 6th (5th grade Math & Reading) 87 students per day. 
• Changed to 4/4 & 4/5.
• May 10th - 12th (3rd-6th grade testing) 3rd- 84 students, 4th- 96 students, 5th- 87students 6th- 83 students = 350 students per day.
• Changed to 5/9, 5/10, and 5/11.
• Antash (Applied Skills) & Smith (Life Skills): Need to figure out how many students are taking the staar test. 
• Need to confirm with Antash and Smith the dates of their testing.
• Teachers count: 3rd 4, 4th 4, 5th 5, 6th 4
• Need to get a staff list for count and sizes (All staff is getting a shirt).
• 90

Treats for Pre-K, 1st & 2nd

• Need to decide what we are going to do for the above grades since kindergarten is getting tassels and the other grades are getting staar shirts. 
• Pop-its 
• End of April 

Popcorn for Valentine's Day: Vote Needed

• Voted yes for both students and staff.

• Will include one bag of popcorn with a label attached for each student & staff member (approx 850).
• Cost:  
• With staff- 27 boxes of popcorn (32 bags $9) + $75 labels + tax = approx $320
• W/ out staff (just students)- 24 boxes of popcorn (32 bag $9) + 75 labels + tax approx = $290
• Only need two more packs of labels as we have two on hand.
• Need to decide what day & who will come in to print & put together. 
• 2/10 Shelly, Nicole, Tiffany
• They can be delivered with the valentines grams.
• 2/11 Nicole, Shelly, Cortney, and Tiffany.

Monthly Newsletter

• Are we interested in bringing this back?
• Vote was no. We will continue to put flyers in the digital gazette. 

2-2-22 Treats Proposal

• Voted no because it is a vacation day for Splendora so the  kids won't be here. 

• Made by Maria it will include the date with a wildcat.
• We will include a note attached. (Please see attached for the design idea of note; colors can be changed based on the color of the pencils we get).
• Cost: Approximately $200 for engraving only. 
• Need to decide on the color of the pencil so we can figure out the cost. 

Go Texan Day: 2/18/22 (Friday)

• Location (Front of school in covered area; if Davis approves) has been decided by Tiffany and Buik. 
• Has been approved. Confirmed it will go in the front of the school in the covered area so it is convenient for parents.
• Design needs to be confirmed
• Design is confirmed with Tiffany. Will include hay bales, pallets & fabric.
• Budget needs to be voted on. 
• $150
• Will need to be set up the day before. Volunteers needed.
• Tiffany & Shelly will set up together. The 17th & 18th
• This is free & PTO will not be taking the photos. It is for parents to use.

Spring Pictures: 2/15/22 (Tuesday)

• Volunteers will be needed to help out.
• Need 2-6 volunteers.

1. Cortney & Jennifer 
2. Jennifer will contact others to see if they can help

8:30 - approx 12:30

General PTO Meeting 6PM 2/15/22

• Need agenda no later than 2.12.22

3rd Grade Musical Moved

2/17/22 (Thursday) 6:30-7:30

• Who is available to set up and sell the merchandise?
• Shelly & Nicole

Teacher Appreciation Week: May 2- May 6 

• Need to get donations.
• Need to decide on a theme/ideas.
• A Treat To Have You

1. Monday: Breakfast (Donuts & Kolaches)
2. Tuesday: Chips & Water
3. Wednesday: Chick-Fi-La
4. Thursday: Cookies & Coffee
5. Friday: Nacho Day

Fundraiser Party

• Working with Clint to get the parties rescheduled.
• Need new date options.

The Spring Fundraiser

• Working with Clint to see if we can just do gummy bears.
• Any other ideas? No, all agree on gummy bears.
• Date proposed to sell 3/21-3/31.
• In person kick off?
• Kick off week 3/14-3/18?

By Laws

• Bylaws are being updated and everyone will need to read over them and make sure that they do not see any other issues. 
• Should be done by the public PTO meeting for the board to review and sign.
• We will resign them once we have revised everything.

March Events Coming Up

• March 2nd - Read All Day
• March 3rd - 2nd Grade Field Trip
• March 7th - 3rd Grade Field Trip
• March 21st - Pre K Field Trip
• March 24th Kinder Graduation Photos: Will Ott need help? 
• March 31st - 2nd Grade Musical (Who can come)
• Cortney & Jennifer

Vending Machine

• Need to look into getting a new vending machine as the top and bottom rows are not turning properly. (Approx $5,000 for a new one)
• Going to see if we can get a grant at the beginning of next year.

Merchandise

• Long sleeve shirt/sweatshirt options.
• Going to do a pre-sale and then just order the amount bought and 2 extras of each size.

Other items discussed

• Going to be setting up Venmo.
• PTO conference 3/22 from 9-1p in Conroe
• PTO Insurance